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Secretaries and scribes

Home > Members > Provincial office > Secretaries and scribes

On this page you will find forms, guidance and advice for secretaries and scribes

To download a document to your PC, laptop or mobile device, click on the document button and the document will download to your device. 

For further information, please contact the Provincial Grand Secretary or his deputy: 
Peter Taylor   provsec@provinceofwestlancs.org
Andrew Ridal  andrew@provinceofwestlancs.org

QUICK FORMS

Audit Certificates:

Audit Certificate (Craft)
Audit Certificate (Chapter)

By-Laws:

By-laws change request form
Model By-Laws (Craft)
Model By-Laws (Royal Arch)

Installations:

Installation Return LP&A4 (Craft)
Installation Return LP&A4 (Royal Arch)
Installation Lodge and Chapter Officers

Registration Forms:

Registration Form P (Craft)
Registration Form P (Royal Arch)
Guidance Notes for Initiations

Toast Lists

Craft Toast List
Craft Toast List
From 12th October 21
Royal Arch Toast List
Royal Arch Toast List
From 12th October 21
Toast list when non-Masons present

Other:

Foreign Visit Request Form
Grand Lodge Certificate Request (LP&A5)
Dispensation Request
Fees and Dues from 1st Jan 2022
Membership Changes

Suspension information and guidance

Suspension FAQs

Installation returns

Craft installation return LP&A4
List of lodge officers for Prov Year book Google form
RA installation return LP&A4
List of chapter officers for Prov Year book Google form

Guidance notes and forms

Guidance notes for secretaries and scribes Ezra's
Moving a meeting day
Moving the installation
Emergency extra meetings
Moving permanently to another meeting place
Cancelling, abandoning or adjourning a meeting
Lodge members from another constitution visiting your lodge
Visiting a lodge in another constitution
The standing of PM's from other constitutions
The situation of an unattached Mason
Foreign visit form

Disciplinary process and guidance for brethren

Disciplinary process for brethren
How lodges should handle disciplinary situations
Misbehaviour in lodge / chapter

Lodge and chapter offices, quorum and powers of committees

Officers of a lodge (How many offices can be held by a brother)
Quorum for a lodge meeting/installation
Vacancy in office arising during the year
toolbox
Tony-Harrison-PrGM
Tony Harrison.
Officers of a chapter (How many offices can be held by a companion)
Quorum for a chapter meeting/installation Issue 1: Sept 2012
Removing officers from office
Electing PM's from other constitutions as WM
Election of WM / treasurer alternatives Issue 1: Sept 2012
Methods of voting in lodge or chapter
Powers of a lodge or chapter committee
Election of lodge tyler or chapter janitor
Election of chapter officers

Model By laws, guidance and change request form

Craft model by-laws Revised August 2010
Chapter model by-laws Revised September 2010
By-laws guidance
By-laws change request form

Amalgamations / handing in your warrant or charter

A guide to lodges contemplating amalgamation
How to approach amalgamation
Amalgamation appendices for lodges
Handing in your warrant or charter

Data Protection Act 2018

Data Protection Act 2018 Privacy notice
Data Protection Act guidance
Electronic communication in the Province e-mails

Grand Lodge and Supreme Grand Chapter

Grand Lodge meeting dates etc.
Grand Chapter meetings meeting dates etc.