Association Of Friends of Ecclesholme
Annual General Meeting
Sunday 17 January 2016
Present: Mark Stephen Gregory – President, Malcolm Warren – Chairman, Jonathan Heaton – Treasurer, Peter Hegarty – Secretary, Jim Sims – Leigh Group, Eric Bayley – Wigan Group, Richard Fraser – Chorley Group, Stan Bibby – Bolton District, Don Roberts – Manchester District, John Hesketh – Salford District, Les Savage – Warrington Group, John Hindle – Eccles Group, Mike Tonge – South Eastern Group, Andrew Makin – West Lancs Ecclesholme Almoner, Brendan Harte – East Lancs Ecclesholme Almoner, Walter Grundy – Cheshire Ecclesholme Almoner, Terry Wiseman – Cheshire Representative, Ian Newby – RMBI Trustee North of England, Malcolm Parr – Past Leigh Group Chairman, Geoffrey Porter – Wigan Group Vice Chairman, Mrs Bev Niland -Home Manager.
The meeting was opened by the Malcolm Warren at 14.32, he went on to welcome all present. He was pleased to congratulate members of the Friends Society who are to receive honours at Provincial Grand Lodge and Provincial Grand Chapter.
Apologies had been received from Norman Hilton, Publicity Officer, James Prince, Wigan Group and Ernest Daniel Vice President.
The minutes of the 34 Annual General Meeting were proposed as a true and accurate record by Malcolm Parr and seconded by John Hesketh, it was agreed unanimously that they be accepted, the chairman signed them. There were no matters arising from the minutes.
The Accounts for the year ended 30th September 2015 were presented by the treasurer Jonathan Heaton, they having been audited and prepared by Neil James FCA CTA and signed on the 14th January 2015, the treasurer asked that his thanks to Neil James be recorded. Mike Tonge proposed and Eric Bayley seconded that they be accepted as a true and accurate record, this was unanimously agreed.
The secretary, Peter Hegarty read his report of the activities of the committee and the many projects which had been undertaken by the home manager and her staff for the benefit of the residents.
The main points of his report included the Annual Supporters Scheme, the donation of 500 RMBI shopping bags to the association, the receipt in June of £1500 from the West Lancashire Bowling Tournament and the CQC award which was achieved by the home for the excellent care given to our residents.
The Summer Fair was opened by the Provincial Grand Master for West Lancashire Tony Harrison and his ever supportive wife Maureen. On the same day the Province of Cheshire made a wonderful donation to the fund of £2,500, this was presented by two of their Assistant Provincial Grand Masters along with their Provincial Grand Almoner.
The Summer fair realised over £1,600 on the day, with all our stallholders doing sterling work. We were supported as in previous years by the excellent Greenall Brass Band.
The Gala Dinner was hosted magnificently by the Warrington Group, we were again delighted to have the presence of our Grand Patron, Tony Harrison and his wife Maureen and many other distinguished guests from all over the Province’s, who give most generously to our residents amenity fund. The event raised in excess of £1,800, a truly great evening.
The Ecclesholme Christmas Fair was opened by the Assistant Provincial Grand Master for East Lancashire, Chad Northcott, who was ably assisted by his nine year old son Camden. (There is a short video of Camden declaring the fair open on the East Lancashire website.) With ticket sales and receipts on the day, the Fair realised over £3,000.
The secretary concluded by saying that Ecclesholme is seen as a flagship for it’s excellence of care for the residents. The committee of friends wish to thank all the groups, districts, lodges, societies and chapters which continue to support our endeavours year after year.
The Home manager’s report was given by Mrs Bev Niland, said there had been an unannounced Dementia Care inspection, the inspectors awarded the home the Dementia Care Kite Mark!
The home is 100% occupied despite several deaths over the winter. There has also been an award for Best in the North West for Dignity and Care Provider, the staff are being put forward for National Award status.
In AOB Stan Bibby proposed a vote of thanks to Bev for all her hard work, this was met with acclamation.
The meeting was closed by the chairman at 14.50pm.
Association of friends of Ecclesholme Benevolent Fund
Registered Charity No 510151
Minutes of the regular meeting held on Sunday 17 January 2016
The chairman welcomed all present to the meeting especially our guests, he then opened the meeting at 2.58pm.
Apologies were received from James Prince Wigan Group, Norman Hilton Publicity Officer and Ernest Daniel Vice President.
Mike Tonge proposed and Don Roberts seconded that we adopt the minutes from our previous meeting, this was unanimous in favour.
There were no matters arising.
Folding Shopping Bags, Jonathan Heaton has placed an order for another 500 following the success of the first 500, as we are having to pay for this batch Malcolm Warren proposed and John Hesketh seconded that we charge £1.50 for this batch, this was approved.
Scratch Cards, whilst the cards are still selling, it was thought after much discussion that as West Lancashire Province are starting to go into festival, it might be prudent only to send a card round at installation festive boards.
Treasurer’s report, Jonathan had given a comprehensive end of year accounts report at the AGM the bank balances are as follows:
Business Premium A/C £18,132
Special Purposes A/C £16,035
Building Society A/C £18,176
These balances reflect a very successful year for the association as we have transferred £11.000 to the residents amenity fund in the same period. We have not undertaken a capital project in the past year, however, we are now well placed to give consideration to a project. It has been suggested we look at having bespoke furniture made for the gardens.
There are currently 14 annual supporters, which represents around £1000 per annum to the fund.
Jonathan requested that special thanks be recorded for the work Neil James has done on our behalf.
Gift Aid Envelopes, we have a good supply if any member can make use of them.
Christmas Fair 2015, money has continued to come in from ticket sales, the total now stands at £3,347 which is £300 up on 2014.
Home Manager’s Report, Bev reported three deaths in the home since November, however, the home is full with a strong waiting list. There is no longer an activities coordinator employed at the home as the job is not required anymore. However, the staff are organising more ‘Activities of Meaning’, which are being well received by the residents. These are more normal domestic activities just as the residents would undertake prior to moving into Ecclesholme, such as brass polishing, or painting a cupboard. There is also a new crossword club which helps boost memory.
Bev told us about ‘Nordoff Robbins Music Therapy’ which is trying to branch into dementia, David Robbins one of the head therapists has offered to run a six month course in the home at a 50% discount, which includes training staff. Brendan Harte proposed and Don Roberts seconded that we should fund the trial at a cost of £2,500 this was carried unanimously.
All the other activities within the home are continuing as normal.
Mike Tonge proposed and John Hesketh seconded that we top up the residents amenity fund with £1,000, this was carried.
Summer Fair, preparations for this years fair are now getting underway, the secretary, Peter Hegarty has written to Danny Jones inviting him and his wife Kath to open this years fair, he was delighted to report that they had accepted and were looking forward to it. The Fair will be on Sunday 5 June commencing at 2pm with ticket draw at 3.30pm.
Gala Dinner, this year’s Gala Dinner to be held on Friday 4 November, will be hosted by the Audenshaw District of East Lancashire. Don Roberts has informed the District Chairman and the District Secretary of the procedures usually adopted. The chairman, Gerry Hodson will host the dinner, with special guests Sir David Trippier, Provincial Grand Master for East Lancashire accompanied by his wife Lady Ruth Trippier.
A discussion was held regarding guidelines for hosting the Gala Dinner’s which could be passed on each year to the new hosts.
The cost of the dinner will be £30 per person, all representatives were asked to reserve their tables as soon as possible.
RMBI Ian Newby, Northwest Director, gave the apologies of Dr John Reuther who is recovering from an eye operation. He was very keen to dispel any rumours which might have circulated regarding the closure of Ecclesholme, this was not going to happen. He also congratulated Bev and her staff for the hard work which earned the home the Kite Award. He also thanked the Friends committee for their continuing hard work fundraising for the residents, on his own behalf and that of Dr Reuther.
Secretary’s Report, having given a comprehensive report on the years activities the secretary had little more to add, except to thank members and guests for keeping him up to date with address and telephone number changes.
AOB Les Savage suggested we put a banner outside Elmbank advertising the summer fair, this was received favourably and John Hindle said he would make the necessary arrangements.
There being no other business, the Chairman closed the meeting at 3.45pm.
Signed M.Warren, Chairman…………………………………..
Next Meeting Sunday 20 March 2pm.
Summer Fair, Sunday 5 June 2pm.
Gala Dinner, Friday 4 November.